Privacy Policy Hobnob

Hobnob Technologies Pvt. Ltd. and subsidiaries (all collectively “Hobnob”, “we”, “us” or “our”), respects your privacy and recognizes the importance of your personal information. We are committed to protecting your information through our compliance with this Privacy Policy. We recommend that you carefully review this privacy and cookies policy. We may change this policy from time to time, but if we do so we will announce this on our website https://www.hobnobspace.com or in our event applications (App). If any changes in our policy are material and/or retrospective in effect, we may provide additional notice as appropriate under the circumstances. Our use and disclosure of particular information will be governed by the Privacy Policy in effect at the time we gather that information.

By accessing and using our Website or App, you represent and warrant that you have read and understood, and that you agree to be bound by, this privacy policy and consent to the storage, processing, and transfer of your personal information.

What personal data do we collect from you?

Personal data you provide to us

When using the App you may provide us with your personal data, personal data includes all personally identifiable information (PII) and data that directly or indirectly identifies you such as your name, email address, phone number and location data if you provide it to us voluntarily. You control how much information you provide to us. To use our App you provide us with your email, username and password. We may also receive this information from the event organizer so we can prepopulate certain fields in the App. When using the App you can also decide to create social profiles that display your name, job title, company, links to your social profiles and activity. In addition, you can fill out a free form ‘My Profile’ text box to provide additional information about yourself as well as respond to posts, comments, survey/poll responses and any other App related functions or features that may be available to you. It is up to you how much additional information you want to share with us, the event organizer and the other attendees. If you are an event organizer you may also provide us with conference agendas, speaker details, customer lists, exhibitor lists and other information.

Personal data we collect through your use of our App or Website

We collect limited personal data from you through your use of our App or Website. The only personal data we actively collect from you beyond that which you have provided through registration are your IP address, browser software, operating system and the time and date on which you visited the App or Website. In addition, we may also track your usage of the App for statistical and research purposes.

Our Site uses third party analytics to help us understand about our Site visitors. This third party analytics tool does not reveal your name or other identifying information. We do not combine the information collected through use of these analytics with personally identifiable information. The information received from third party analytics is used only to improve our Site and the type of information displayed to Site visitors so we can better serve those interested in our App.

Hobnob offers you opportunities to engage in conversations, forums and social media accounts that are designed to be visible to other users, including comments and postings. You should be aware that any personally identifiable information you choose to submit via those media can be read, collected, and used by other participants and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit when you engage in such activities.

At any time, while accessing our Site, any visitor may decline participation in any activity that would require providing your information (e.g., survey email, or e-commerce). Your decision not to participate will not affect your ability to use any other feature on our App or Site.

External Web Sites

Some hyperlinks and banner advertisement may link to third-party websites. You should be aware that these third-party websites are not controlled by us and are not subject to this Privacy Policy. You should check the privacy policies of these individual sites to see how your personal information will be collected and used.

For what purpose do we process your personal data?

We process your personal data for the following purposes:

Providing you with information about the event that you are attending;

Enabling App features such as check-ins, surveys, polls, messaging, gamification, agenda, sessions, exhibitors, sponsors, speakers, event collaterals, Q&A and locations;

Prepopulating App fields such as conference agendas, attendee lists, exhibitor lists and location information;

Showing your App activity on the activity feeds in the App;

For analytics and market research purposes to improve our services, develop new products and launch services for other purposes;

Sending emails or push notifications in relation to the event; and

Processing complaints, handling disputes, performing audits and meeting statutory requirements.

With whom do we share your personal data?

Our principle is that we do not share your personal data with third parties, unless we have a good reason to do so.

Event organizers

We may share your information with the event organizers or their authorized agents. In accordance with our legal obligations we enter into agreements with event organizers to safeguard the protection of your personal data. Also, we recommend that you read and review the privacy policy of the event organizer carefully to ensure you are fully aware of all the purposes for which your data is being processed.

Attendees

In addition, other users of the App will be able to see limited information such as your profile and activity. Apart from your first and last name, we do not actively share your personal data with attendees. The only information that is visible to attendees is the information you decide to actively share on the activity feed of the App or through the contact sharing feature available in the App.

Exhibitors and Sponsors

We may share your information with exhibitors and/or sponsors if you either choose to add them to your favorites, if you scan their details or contact information at the event or if you allow them to scan your contact information at the event.

Other third parties

We might use data processors to handle complaints or send newsletters on our behalf or share information with third parties if you have explicitly provided your consent to such data sharing.

In accordance with our legal obligations, we conclude processing agreements with the third parties we use.

We may be compelled to provide your personal data to third parties in order to meet a legal obligation or on court order. When transferring personal data outside the Indian Territory we enter into International Standard Contractual Clauses to comply with our legal obligations.

In addition, in the event of a merger, acquisition, reorganization, bankruptcy, or other similar events, any information in our possession may be transferred to our administrator, successor or assign.

Security of your personal information

In accordance with the applicable laws and regulations, we have taken adequate technical and organizational measures to safeguard the security of your personal information. We store the personal information that we process on a secure database that is protected by technical access controls.

Please be advised that while we strive to protect your personally identifiable data, we make no guarantees or assurances about our ability to prevent any such loss, access or misuse and are not responsible in the event that such loss or misuse occurs.

What are your rights?

Based on Indian Laws and similar local laws that pertain to the countries in which our companies have nexus, you may request to review, change or remove your personal data. You can submit such substantiated request - including your full name - to us per email to privacy@hobnobspace.com . We will contact you within thirty (30) business days after receipt of a request to review, change or remove your personal data.

Cookies and similar technologies

We may use cookies (session and / or persistent cookies), web beacons and other similar technologies in our App and on our Website. A cookie is a small text file that is delivered with pages from the App or Website and which is stored by your browser on the hard drive of your computer or on your smartphone. Cookies have various functions, for example a cookie can store your language preferences or password. Web beacons are electronic files invisibly embedded on web pages or in email to permit us to track online movements of web users. Cookies and web beacons do not usually contain any information that could personally identify you.

Additional Information and Contacts

Children Under the Age of majority (below 18 years).

Our services are directed to the general public. We do not knowingly collect information from children under 18 years of age or have any reasonable grounds for believing that children under the age of 18 are accessing our Website or using our services. If we learn that we have inadvertently collected personal information from a child under age 18, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 18, or if you are a resident outside India under the age of 18 and you wish to remove publicly available content, please contact us at privacy@hobnobspace.com or the mailing address in this Policy.

Retention Period

We will retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. If required by law, as is the case to comply with the Children's Online Privacy Protection, we will nullify such personal information by erasing it from our database.

If you have questions about the use of your personal data, please contact us at:

M/s. Hobnob Technologies Pvt. Ltd., Marlow CHS Ltd, 62B, Flat No. 14, Sir Pochkanwala Road, Worli, Mumbai – 400 030, Maharashtra, India. privacy@hobnobspace.com

Cookies and Purpose

We may use both ‘session cookies’ (which expire once you close your web browser) and ‘persistent cookies’ (which stay on your device for a set period of time or until you delete them). We may use the following types of cookies for the purposes explained below:

  • Essential operation: These cookies are necessary in order for you to move around the service as you request.
  • Functional: These cookies allow us to use certain features of the service in accordance with the choices that you make. These cookies mean that if you continue to use the services or return to the services, we can then provide services tailored for you based on the choices you have made or asked us to hold like your username or your customizations.
  • Performance and Analysis: Performance cookies are used to help us provide a better user experience for you based on optimizing the services and constantly optimizing the features and performance.
  • Third party: We can allow our business partners to use cookies on or the service as indicated for the same purposes as we provide you with services, including gathering information about your online and in app activities over time and across our services. We can also use service providers acting on our behalf to use cookies for the purposes described above.